Our Worship Team’s Weekly Schedule
Since I last posted our weekly worship schedule (4 years ago!), a lot has changed. So I thought I’d update you on what our week looks like for our worship teams...
This is our main meeting day. Our creative team will gather first thing in the morning to discuss upcoming weekends and projects. We usually start by assessing the wins and failures of the past Saturday and Sunday services before moving on to develop the ideas for the following weekend. This meeting typically lasts the entire day. Those of my worship staff that aren’t involved in this meeting are busy changing guitar strings and doing maintenance on our gear and computers.
I gather my staff and have devotion and prayer time for about an hour. I’ll also cast a vision of what the weekend will look like and what I’d like to see us accomplish over the next couple of days. We’ll discuss stage personnel, develop set lists and decide who’ll sing what songs. We’ll also take time to dive a little deeper into individual performances from the previous weekend and see how we can improve in different areas. Tuesday is also a great time for us to hold auditions and to work with up and coming musicians and singers. By the end of the day the service lyrics have been proofed and all the songs have been loaded onto PlanningCenterOnline.com..
This is our full pre-production day. Today we’re pulling apart the songs for the upcoming weekend, making sure we have the right keyboard sounds, etc. or creating demos of new arrangements we’d like to try. Typically our creative team will reconvene at some point in the day and continue working on upcoming projects. This is a particularly busy day as we post all of the service details to Basecamp.com. (our project management tool, which we HIGHLY recommend) to keep everyone involved in the weekend experience on the same page.
This is typically rehearsal day. Most of our time today will be spent pouring over the songs a couple dozen times and making sure the service flow feels good. We have 2 rehearsals today:
Glenpool Campus - This team will start around 5:30pm and do a 2 hour rehearsal in our upstairs rehearsal room. The final run-through is recorded and posted to PlanningCenterOnline.com so both our production and worship teams can review as needed before the weekend.
Tulsa Campus - We’ll begin getting drums dialed in around 6:00pm and the band starts rehearsing soon after. We don’t bring vocals onto the stage until we’ve got the songs sounding the way they need to sound, which is usually around 9:00pm. After a couple of run throughs we’ll record the entire set and put it online. It’s not uncommon for these rehearsals to finish up around 11pm or later.
3:00 Choir/vocal rehearsal
3:30 Worship set run throughs (usually hit the set twice)
4:45 Full service Run through
7:45 Choir/vocal rehearsal
8:15 Full service run through
Hopefully, that gives you a good feel for how we organize our time during the week to make weekend worship happen. If you’ve got any questions, leave a comment below!